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Advice for Event Planners NYC on Planning Your First Major Event

By Susan Douglin

 

 

Planning an Event

 

 

Event Planners NYC know that planning an event can be hectic especially if it is your first time, and if the event is of great significance to your life or business. Every event takes effort and strategy whether it’s a seminar, wedding, bar/bat mitzvah, graduation ceremony, conference, or even an interactive team building event. However, with the tips below, the planning and hosting of the event can be smooth, less time consuming, and free from glitches.

 

Determine your audience and the reason for the event

The type of event and the people that you are targeting at the event determines many things such as the location, items that are to be discussed at the event, refreshments, entertainment, and just about anything that will appeal to your audience. Use this tip as a guide to other decisions that you will make when planning for the event.

 

Seek professional help

Have qualified and experienced event professionals on your planning team. Experienced Event Planners NYC know how to handle a variety of issues at the event and are in a good position to advise accordingly. You may also seek the assistance of event planner NYC. They planners know the basics to a good event management and can help work out a solution depending on your unique situation.

 

Event Planning Guide

List down everything that is needed for the event

Every single item at the event is important to the success of the whole event. List everything that is needed for the event that is needed for the event including lighting, refreshments, transportation, content, seating, and décor among others.

 

Decide on the date for the event

Check on your calendar for the best dates for the event. Ensure that you do not plan for the events too close to other major events in the industry, holidays, and periods that are common with vacations. You don’t want to host an industry event where Event Planners NYC will be tied up and unable to attend. This ensures that you have a high turnout on the day of the event.

 

 Send invitations in good time

Where possible the attendees to the event should get invitations at least a month before the event. You can send invitations by mail, ecards, email, or other means of communication. Request them to confirm attendance at least two weeks before the event for easy planning.

 

Build relationships with reputable vendors

The overall experience at the event depends on the quality of service offered by the vendors at the event. Seek reputable vendors with which you create an agreement and a working relationship with. Make down payments on time and confirm that they are delivering everything as agreed upon during the planning stages.

 

On the day of the event, enjoy the fruits of your labor and do not let small details move you away from the end goal...an event everyone will love and remember. Event Planners NYC tend to be “on” all the time and sometimes that can take away from enjoying the various planning stages. It can be a high-stress responsibility to plan an event, but on the day of you want to make sure that all your professional energy is giving off is comfortability and ease.

 

 

 

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