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Meeting spaces in New York City

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The most important part of planning any event is finding the perfect location. New York City has unique venues for your corporate, social, or private events. With so many choices, and so much to do, there isn’t a city in the world that has more to offer for your corporate meeting or event.  

Meetings in New York City require a level of expertise and flexibility to ensure that the client and their attendees have a great experience.

 

Planning a successful meeting in New York City requires you to be organized and prepared from the very beginning. Planning a meeting requires pricing, bidding and arranging hotel rooms. It may require site selection, creative themes, and menu selection at an offsite location. You will have to line up entertainment or guest speakers as well as taking care of audio, video or photography needs.

Know your budget before you start planning your business meeting or event, and then stick to that budget. New York meeting space in the city is abundant and you can look through many options to select the site that suits your preferences and budget.

 

Know the number of the people coming to the meeting and the needs of the attendees. This crucial information will help with seating arrangement, available visual tools and catering food.

Decide upon a hotel the attendees will stay at and if the meetings are held there, note the number, size, and shape of meeting rooms. Make sure that you know and understand all the services provided by the property, as well as its cancellation policies. Compare rates and what services are included.

Choose your locations wisely. To truly experience New York, enliven meetings with authentic New York character by hosting an event at one of the city’s hundreds of unique sites, such as the Central Park Zoo or one of the many museums.

 

Provide your attendees with off site activities as well. Suggest tours, Broadway shows or sporting events. Don’t forget to include local maps, too.

Prepare a comprehensive transportation plan for the meeting attendees. New York City is the perfect location that is accessible for all invitees coming from different places. Make sure the attendees have information on all types of New York City transportation, from instructions on how to hail a taxi or navigate the subway system.

 

Regardless of when or where in New York City you host your event, arranging it in a good location and venue is absolutely necessary to make any event successful. You will be pleasantly surprised at the number of choices you have in a city like New York. Whether the event is a conference, product launch or fashion show the “city that never sleeps” will be the right choice.

 

 

 

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